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10 Best Project Managing Software That Make Your Life Easy

  • Yashoda Gandhi
  • Nov 15, 2021
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  • Are you still devoting time to project management? 

  • Busy maintaining spreadsheets, suffocating in post-its, and attending weekly update meetings? 

  • Isn't this all time consuming and inefficient in the workplace? 

  • Why waste your time and effort in this day and age when work can be done with the right software?


There are many project management solutions available to help you. We've got your back if you're looking for the best tools in terms of functionality and affordability. We've narrowed it down to the best ten project management tools that will make your life easier. And believe me; you will have some spare time while the applications do their work.


What is project management software and what qualities make them the best?


Project management software is a type of software that is used by a variety of businesses to plan projects, allocate resources, and schedule them. These Programs assist project managers and team members in controlling their budgets, quality management, and document management throughout the project, as well as serving as a platform for discussion among project stakeholders.


When it comes to project management, there is a lot to think about. The same is true for project management software. So, these are the features that a project management app must have in order to make your life easier.


Have a task list, so that all team members are informed of the status of each task;


  • Include schedules, a calendar, or a similar tool to keep track of when tasks are finished or how long it will take to accomplish a job.

  • File sharing, file sharing, and file organization should be simple so that no time is spent.

  • Having simple communication, simple and seamless communication aids in the decision-making process.

  • Having updates, it is essential for team members to share information with one another.


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List of Best Project Managing Software


  1. Asana


Asana is a task and project management tool that is accessible for both iOS and Android devices. It is useful for keeping track of not just one but several projects at the same time. 


Asana is a productivity programme that helps you keep track of what and how much you've accomplished. If you are working on a collaborative project, they might be useful for referencing a task. You may also attach files and establish deadlines.




  • Management of tasks and teams.

  • Timelines and roadmaps for projects

  • Team growth and milestones

  • Files, as well as bug reports

  • To gain a rapid overview, use project dashboards.


Pricing: It is free for up to 15 people, but there are also cheap subscription options starting at $13 per user each month.


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  1. Smartsheet


Smartsheets is a free tool that allows you to record and organize data with an infinite number of collaborators. Smartsheet is natively compatible with Google Apps. 


Smartsheet sends notifications and alerts for any tasks that are changed or created using the tool. You may also produce Gantt charts and reports to track the project's progress.




  • Project plans and timelines, 

  • Project plans and timelines,

  • Resource administration

  • Budget monitoring

  • Designing a strategy


Pricing: smartsheet is available at $25 user/month.



  1. Trello 


Trello is compatible with iOS and Android smartphones. Trello is well-known for visualising project activities on a cardboard-like dashboard, which is ideal for organising short and rapid daily chores. 


This application allows you to quickly and efficiently organize all of your project components into multiple columns and cards by dragging and dropping, adding supporting information and comments similar to post-it notes, and assigning to other members of your team.




  • On a piece of cardboard, you may organize your tasks simply.

  • Making limitless task lists

  • Sharing of images and files

  • Lists can be organized by date or priority.

  • Collaboration and commenting


Pricing: it is free for personal use but charges $9.99 for business purposes.


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  1. One note


Its name is self-explanatory. It's not like other note-taking apps. Instead, depending on your needs, it may be an effective personal planner. Microsoft Office 2003 and later versions include OneNote. As a result, we do not need to install it separately.




  • Data organization in Notebook

  • Notes on Translation

  • From ink to text

  • Password-protected section

  • Templates

  • From ink to math


Pricing: it is free of cost with Microsoft office but if purchased separately can cost $70/ month.



  1. Scoro


Scoro is a complete solution that integrates all of the project management software elements you may need: projects and tasks, contact management, quotations, team communication, billing, and reporting.




  • Projects with sub-tasks and time constraints

  • KPI dashboard in real time

  • Team calendar and meeting scheduling

  • Contact administration

  • Work time tracking and billing

  • Detailed financial and project progress reports

  • Pre-set templates for quoting and invoicing


Pricing: it is available free of cost.



  1. Evernote


Evernote is a sophisticated project management programme that assists in not only organizing thoughts in the form of a series of notes, but also in making sense of a large amount of information in the best possible presentation. 


Evernote is a note-taking programme that can also be used to make lists, browse internet information, and look up anything you've previously written.




  • Set reminders, keep track of deadlines, and solicit feedback.

  • Important emails should be saved.

  • Using checklists and reminders, you can stay on track.

  • Add keyword tags to notes to make them easier to discover.


Pricing: it is free but it's premium version costs $45/ month.



  1. Function fox


FunctionFox includes a variety of useful project management capabilities, including milestone tracking and budget comparison. It also boasts a user-friendly interface that makes it enjoyable to use. 


Users may utilize FunctionFox to develop visual management dashboards that are tailored to their specific needs.




  • Scheduling an infinite number of tasks and meetings

  • Real-time reporting that is interactive

  • Projects with subtasks and deadlines

  • Budget projections

  • To-do lists and time management


Pricing: it costs $35 for 1st user and later $5/month.


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  1. Azendoo


Azendoo is utilized for both hybrid and project management tasks. Azendo also aids in the management of personal projects and chores. It may also be used to save data with popular services such as Evernote, Google Drive, Dropbox, and Box. 


Track changes and even get a bird's-eye perspective of ongoing projects — all with a simple, user-friendly interface.




  • Attachments, assignees, and followers

  • Polls and approvals

  • Task feedback and reports That Are Unique

  • Email-to-tasks and guests have access

  • Integrations and Timekeeping

  • iPhone and Android compatibility

  • Reminders and notifications

  • Lists of personal tasks and templates for projects and tasks


Pricing : it costs $6.67/ month.


  1. Teambox


With the motto "for pleasure you have Facebook, for business you need a Teambox," this is a strong personal project management application that can integrate social networking into your project. 


You may incorporate social networking tools into a project management dashboard to view activity streams, threaded chats, comments, and so on. Manage your mailbox, emails, and any other aspects of project communication.




  • Dashboard

  • Time management

  • Easy visualization techniques such as charts, reports, and calendars.

  • Creates connection

  • Email integration


Pricing : it is free for a team with maximum 5 members or else it costs $5/month.



  1. Base Camp


Basecamp is the go-to solution for thousands of project management teams, who appreciate its modern social media-like layout and easy team communication capabilities. 


Basecamp's name immediately comes to mind when discussing project management on the Web, since they were the pioneers in creating the notion of online project management.




  • Projects for managing multiple users' work

  • Message boards for discussing new projects or ideas 

  • Project performance reporting

  • A separate dashboard for clients to view

  • Desktop and email alerts


Pricing : it has 45 days free trial period later it costs $20/month. (source)





This concludes our list of the top ten personal project management tools. If you're frequently falling behind in managing your tasks, resources, and timeframes, it's definitely time to invest in a programme that will help you keep all of your tasks on track with the approved due dates.


The demands of enterprises are changing as the times change. Spend some time determining whether you require an invoicing tool, powerful reporting tools, or a centralized view of projects and operations. 


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To select the best project management software, consider criteria such as the size of your organisation and team, the number of features you require, and which of those features you value the most. We hope that the list above serves its purpose and offers you with a list of the top project management tools to use.

Latest Comments

  • Carolyn Berry

    Nov 17, 2021

    My go-to project management tool for teams is Restyaboard that is a simple, easy-to-use tool for effective communication and task management.

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