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Big Data In Project Management - Benefits and Importance

  • Manisha Sahu
  • Jul 19, 2021
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The insights are derived from the enormous quantities of data that exist in large and small organizations. If data management is not appropriately handled, up to 35% of operating revenue may be charged to a company. Thus it is definitely clever to recognize the role that big data may play in your firm.


But how can we grasp huge data? What does "big" data make and how are project managers doing their jobs?? So, here in this blog, we are going to discuss Project management in detail as well as the impact of big data in project management and many more interesting facts related to Big Data in Project Management.


(Recommended blog: 10 companies that use big data)


What is big data?


Big data refers to complicated, large-scale, time-consuming information. This means that standard data management solutions are nearly difficult to store or process data efficiently.


First of all, we have to see what makes data "large." Big data metrics frequently include volumes, velocity, variety, veracity, and value as 'the 5 V's of Big Data. 




Big data is derived from several sources like smart devices, movies, social media, commercial transactions, industrial equipment, etc. Big data tools can store huge data from these sources.





Data is provided in many formats, ranging from organized and numerical information in the standard databases to unstructured transactions, textual documents, e-mails, and others. In the past, data typically fitted into tables and charts readily. Data is far more unstructured today. For example, data may include the photographs that we snap and publish on our Google accounts, our social media commitments, our tales, and the movies that we upload or watch. The appropriate big data tools and technological advances can take these many forms of data and combine them for analysis.





Massive and ongoing data streams are coming at extremely high speeds in your organization. Big data technologies can take seconds to process and analyze information, so you can quickly fulfill the project and operational requirements. Consider applying for a loan or a bank transaction. The analysis and processing of the data now take seconds rather than hours or days.





It is difficult to match, connect, convert and purify information across systems from various sources. It might be tough to verify what is good, real, incorrect, accurate, etc, with so many facts and information flying about. Data contains types, slang, and sources that are not trustworthy. Big data software lets you connect and link data, various relationships, and connections.





Big data is ultimately capable of converting it into value. It will not be of much use to a company to collect fresh data for its own purpose. If they can, however, acquire and accurately evaluate the relevant data, they may draw key findings and make better business judgments. The value is the "V" of big data, which brings in actual, quantifiable solutions to all other big data v’s.


(Recommended blog: Data analytics in oil and gas industry)



Benefits of big data on project management


So what about project management in big data? Big data might have a favorable impact on the way in which the project management office’s (PMO's) job is accomplished. Big data has a huge influence on improving project and resource management: from decreasing project costs and boosting project efficiency to optimizing the allocation of resources.


Let's see how big data may enable a company to speed up its project processes in order to reach its objectives:


Reduces projects complexity


Improper processes, insufficient understanding or ignorance of the information available on important aspects of a project can complement the complexity of project management. Big data analysis may further improve your projects since it enables you to rapidly discover project difficulties and concerns to decrease project complexity.


You can evaluate key project information using big data analysis tools, how you show this information, such as reporting and viewing, and when and who provides the data. This allows you to discover, fix and simplify workflow bottlenecks and cumbersome systems that hinder your projects and your companies from operating efficiently. In this way, you may get to know your project processes, goods, and services firmly.


The image depicts the impact of big data in project management. They're  -it reduces project complexity -lowers project cost -improves resource management -develops project team environment and - enhances project risk management. Let's know them in detail.

Impact of Big Data in Project Management


Develops project team environments


Big data technologies may help you consolidate and evaluate information on your team members, talents, leadership, performance, and experience in projects in current and prior organizations.


In addition, this helps you to establish the ideal team size and structure that best suits your project processes, the skills required to effectively manage future projects, how you can develop scalability and capacity building that is necessary to handle complicated projects.


(Must check: Data science in risk management)


Using big data analytics and associated technologies like software for project management may influence your team's development and enable you to find the correct tactics for your team building. This can also allow you to determine the combination of abilities your team members require to deal with the complexities of your future projects successfully.



Lowers project costs


Project managers may more readily forecast trends and occurrences in their industry by gathering more data. Big data analysis simply implies you may collect more and more information for the prediction of your sector's occurrences and trends.


This helps to increase your resource projection and planning process effectiveness since you have a library of information that is important for a good budget, calendar, assessments, and more to deliver your projects efficiently.


An analysis of huge data might help you find, assign and properly report to your team members on your tasks. your output can also be efficient. It is possible to enhance resource provision and planning. This leads to a greater performance; employees are given the activities they can do best and better information.


Enhances project risk management


Big data provides essential information to businesses concerning their operations, goods or services. Engines and other problems in projects can be immediately detected and rectified, helping to maintain ideal working conditions for each project and the business.


Management of projects is dynamic and influenced by numerous internal and external variables, making it accessible to different risks that might have adverse effects on your performance.


It is essential that your project management risks are actively and routinely identified and managed and therefore all-risk occurrences are documented and fire-fighting actions are identified and resolved.


Big data analytics help you to better assess your project problems and risks and reduce their influence on your operations and outcomes.


You will also establish appropriate techniques and use the correct tools to detect, assess, prioritize, monitor possible problems, and design robust risk management strategies


Improves resource management


A project manager may use the proper information to understand what his project requires, examine the resources and how these match. The problem is frequently that every project has a lot of moving pieces and budgetary changes can influence various areas, such as delays and resources. 


Using Big Data insights and the appropriate resource management system, a project manager may quickly handle changes in the project plans and forecast results when specific actions are taken.


Also read: How big data is used in content marketing?



How important is big data for project management?


The knowledge of data collection and analysis is important in the successful administration of projects.


Why? There are several reasons why Big Data should be leveraged for project management, as the International Project Management Association states. Data may enhance your performance:


  • Planning and delivery: Data on prior project schedules help you plan more realistic delivery times.


  • The atmosphere of the project team: The use of facts to decide more realistically lowers frustrations and increases the moral quality of the team.


  • Knowledge management: Data is very expensive and your team will utilize it rather than lose it.


  • Management of risk and problems:  Historical data is not a crystal ball, but it may help you foresee and handle possible problems and bottlenecks.


  • Quality management: Improved information in the whole process of project planning results.


  • Management of resources: Data on historical resources will help you predict, decide on key resources and avoid overrunning the budget.


Recommended blog: 7 ways in which big data analytics is helping in businesses


Concluding thoughts


Big data is just as intelligent as the technologies you use. Big data offers plenty of chances to improve the abilities of your team members and to enhance the project management process. It allows users to uncover information that affects their project results regardless of their goal.


As a lively profession, Project Management has little or nothing but to make the technology progress relevant and new. Big data analytics is a technology with the ability to provide value for both corporate and project management. Big data is used to evaluate previous and actual information and future data to estimate the chance that your project will achieve results and for decision making based on data and increase your efficiency.

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