Information Technology - functions, applications & Importance

  • Ritesh Pathak
  • Dec 01, 2020
  • Information Technology
  • Updated on: Mar 05, 2021
Information Technology - functions, applications & Importance title banner

Information Technology has gained popularity in the past few years. It has become an integral part of an organization. The reason behind is not a mystery.

 

The use of technology has increased over the years eventually leading to an increase in demand for Information technology. Nowadays, the IT department is a must for every organization.

 

The IT industry was not a sector that attracted people towards it but the notion changed and it has changed drastically. Now, people prefer IT as a career option. 

 

“The number one benefit of information technology is that it empowers people to do what they want to do. It lets people be creative. It lets people be productive. It lets people learn things they didn't think they could learn before, and so in a sense, it is all about potential.”

-Steve Ballmer, American Businessman

 

To study the evolution of Information technology over the years, this blog covers;

 

1. What is information technology (IT)?

2. Information Technology Functions

3. Why Information technology is important buisness?

4. Applications of Information Technology 

 

 

What is Information Technology (IT)?

 

Information Technology is the use of computers to store, retrieve, share, and manipulate data or information. For some people, IT may be just the people they seek help from to get their technical problems resolved.

 

We can also call Information Technology an entreaty of technology to figure out administrative issues. The word IT has gained popularity in the area of business and computing.

 

Today, every organization has its IT department which helps the organization to deal with all kinds of technical issues. 

 

(Also read: What is Information Technology?- Definition, Types, and Examples)

 

 

Information Technology Functions

 

The IT department contributes significantly to an organization’s success that has three broad functions to perform within an organization. They are 

 

1. Governance

 

It alludes to the execution of operational boundaries for working units and people's utilization of IT frameworks, engineering, and organizations.

 

In layman's terms, they authorize the principles about how you and your group can utilize the organization's innovation and what you can utilize it for.

 

This is essential for the traditional IT security just as the information affirmation for which the IT office is additionally capable. 

 

 

2. Infrastructure

 

It refers to all physical components essential for an IT system. It includes hardware, network, and circuitry of equipment according to the needs and size of the organization. 

 

 

3. Functionality

 

It perhaps is the most important and viable task an IT department performs and this is the reason an IT department is recognized and remembered by others in an organization.

 

It refers to creating and maintaining operational applications; developing, securing, and storing electronic data that belongs to the organization; and assisting in the use of software and data management to all functional areas of the organization.

 

(Also check: Dark Side of Information Technology Industry)

 

 

4. Network Contingencies

 

A network failure can have significant repercussions- not just within the organization but also on the outside entities that take services of the organization. Moreover, 

 

  • It can affect the outside entities in a way that this situation can portray the organization as incapable of serving them and ultimately they may lose faith in the company.
  • So, what the IT department does is it puts a crisis plan in place that can be implemented when the system goes down. The plan may be to switch to an alternative system until the necessary repairs are completed or have a network backup.
  • Through the upkeep and arranging of an organizational framework, the IT division must manufacture proficient associations with outside sellers and industry specialists.
  • This enables the office representatives to play out their obligations all the more proficiently as well as remain ahead on the most recent innovation that may be fruitful to the organization for which they work.

 

 

5. Application Development

 

Regularly, organizations see the principal part of the IT division as making applications that serve its center business needs. The correct applications allow a business to be imaginative, more gainful, productive, and to push forward of its rivals.

  • From multiple points of view, this makes the IT division urgent in driving a business forward. 
  • The work important to make the applications that can separate a business from the others requires an IT office with developers, researchers, interface designers, database administrators, analyzers, and different experts.

 

 

6. Communication

 

A great many people know that the IT division is liable for the achievement of PC activities and other data advancements inside a business.

 

  • Notwithstanding, the same number of new types of electronic communication have become staples of the cutting edge office, IT offices have been taking on a more prominent function in the specialized side of organization correspondence.
  • This incorporates highlight point to point phone calls, conference calls, and video and web conferences, just as less immediate types of electronic correspondence like organization drives, email frameworks, and secure workers. 
  • The IT office should completely see how these frameworks function and collaborate with one another, and is answerable for guaranteeing that these frameworks stay operational consistently.

 

 

7. Company Website

 

The IT department is responsible, partially if not fully, for creating and maintaining the company’s website. We are saying partially because the content displayed on the website is mostly handled by the Marketing department.


This image shows a company website.

A company website


  • The IT department typically creates the code and works with other departments to test the functionality. These were some of the functions of the IT department.
  • However, It's evident that not all the IT office does is clear - it makes and keeps up numerous frameworks that go concealed or get underestimated by representatives.
  • It makes the crisis reaction intend to shield the business from unexpected issues and continually attempts to improve the whole organization's capacity to work proficiently and successfully.

 

 

Why Information Technology is important for Businesses?

 

Simply put, the functioning of an organization would slow to a crawl without the contribution of the IT department.

 

Information technology (IT) benefits the business world and it allows organizations to work more efficiently and to maximize productivity and so on, following are the ways by which IT helps in business;

 

(Recommend blog:  What is the role of technology in business?)

 

  1. Developed Information Technology increases productivity

 

In business, people look to complete more tasks in a shorter duration and this can be achieved only if the business has a well-developed Information Technology.

 

  • Faster communication, electronic storage, and protection of valuable records are the advantages that IT gives an enterprise.
  • Developments in IT are driven by new demands in the competitive business environment on one hand and profound changes in the nature of computers on the other. 
  • Information Technology frameworks come looking like numerous mechanically progressed gadgets that help convey significant data to administrators and hence they utilize this data to settle on vital choice with respect to the tasks of their organization.
  • IT has to do with PC applications, on which practically every workplace is needy.

 

 

  1. IT provides electronics storage systems

 

Information Technology facilitates electronic storage systems that are used by companies to protect their valuable records. Secure maintenance of customer and patient files is vital to business integrity.

 

  • Information Technology includes a set of tools, processes, and methodologies such as coding/programming, data communications, data conversion, storage and retrieval, systems analysis and design, and systems control.
  • These are employed with equipment that collects, processes, and presents information. 
  • Ever since computers were introduced, it has changed facets of businesses. They use computers and software to ensure that their businesses run smoothly. 

 

 

  1. IT security engineering systems

 

Storage systems, for example, virtual vaults, protect data by just permitting certain clients inside an organization to get to, pull out, add or change the records.

 

  • IT security engineering systems shield our electronic data from being hacked, or cleared out during a technological disaster.
  • Electronic security engineering means our significant records will stay unapproachable. 
  • Data innovation improves our organization's productivity by creating computerized cycles to take trouble off our staff.

 

Thus, our representatives are allowed to take a shot at different things while the PC runs their reports, makes questions, tracks tasks, and screens financials.

 

 

  1. IT makes remote working possible

 

IT systems give remote access to an organization's electronic network so that their employees can work from their homes or any remote places. Such that, 

 

  • This availability permits the organization to build profitability since the employees can, in any case, complete work, in any event, when they aren't truly in the workplace. 
     

This image shows the Work From Home Setup.

Work From Home Setup


 

  • Correspondence is basic to the business world, and information technology gives an organization the assets it needs to impart rapidly and adequately.
  • The IT division can connect with representatives via email, video conferencing hardware, and internal chat rooms, so they generally have a proficient method to lead business and impart.

 

Recommended blog: The 3 major advantages and challenges of Work from home


 

Applications of Information Technology

 

Since this technology is so widespread, and its use is not limited to businesses only, the IT has some significant applications other areas of society as well. 

 

Technology is being leveraged in different sectors and so is the role of IT, let’s look at the role of IT in other areas of society.

 

1. Education 

 

Using technological innovations, teachers can set up their understudies for a future overwhelmed with electronic devices including tablets, cell phones, PCs, thus considerably more. Information Technology is assisting with forestalling all the more high school and college dropouts also. 

 

Take a look at: How Digital Technology Helps in the Education Industry During COVID-19?

 

 

2. Finance

 

Without information technology, online purchases would be unthinkable, and it would be inconceivable for banks to keep these buys secure.

 

Information Technology has likewise made it quicker and simpler to send or receive money online than any time in recent memory.

 

Also Read: The rise of e-commerce amid the lockdown

 

 

3. Healthcare

 

Improvements in information technology have taken into account extraordinary changes in medical care. As,

  • Most clinical workplaces would now be able to send and get computerized clinical data from specialists you’ve had previously.
  • Changes like this permit expenses to be brought down and increment in the measure of time specialists can spend on patients contrasted with administrative work. 

 

4. Security

 

With endless exchanges done on the web thus much data accessible on the web, it’s critical to keep the entirety of that safe.

 

  • Information Technology makes it workable for your online information to remain secure until got to by the correct channels.
  • Utilizing passwords and encryption, information technology conceals your own advanced information away, and the only way it can be accessed is by companies who have permission from you. 

 

 

5. Communication 

 

With upgrades in information technology, globalization has expanded. The world is brought nearer, and the economy of the universe is rapidly turning into a solitary reliant framework.

 

Data can be shared rapidly and effectively from everywhere the globe, and obstructions of phonetic and geographic limits can be neglected as individuals share thoughts and data with one another. 

 

 

6. Employment 

 

Information innovation has likewise made new career openings. Software engineers, data analyzers, equipment and programming designers, and website designers all owe their responsibilities to data innovation. Without such advances, these positions would not exist.

 

 

Ending Notes

 

This blog ends here. While ending the blog, it can be stated that Information technology has gained significant attention in recent years. and they are an integral part of an organization.

 

Apart from usefulness in businesses, IT has also helped other areas to grow. Since the use of technology has increased, the need to manage that has also increased. 

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